Larry and Kathryn Smith Chapel
Floyd and Juanita Smith Carillon
Center for
Service Leadership		 Catholic Campus
Ministry		 Protestant Campus
Ministry		 Reserving the
Chapel		 Staff Volunteers needed by Local Organizations Chapel Weddings


Reserving the Chapel

About the Smith Chapel

Smith Family

Chapel Design

Vision Statement

Virtual Photo Tour

 

 

ASSIGNED SPACE IN CHAPEL

In order to fully utilize the Larry and Kathryn Smith Chapel and the Floyd and Juanita Smith Carillon, all allocations of programming space will be made by the Office of Student Activities at Penn State Behrend.  The basic assignments will be made at the beginning of each academic year, but the Office of Student Activities reserves the right to reallocate space during the course of the year providing: 

  1. experience justifies the change;
  2. new conditions arise which make it essential;
  3. the space as assigned is not being used adequately.

All unallocated space (meeting rooms and worship space) will be scheduled through the Office of Student Activities in the Reed Union Building.  Telephone 898-6171.

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USE OF SMITH CHAPEL (GROUPS AND ORGANIZATIONS)

  1. Religious and spiritual programming by officially recognized campus offices has preference over all other spiritual/religious programming.  Reservation of the Chapel for the above mentioned programs must be made not less than two weeks in advance by completing a Room Reservation Request Form and returning it to the Office of Student Activities in the Reed Union Building.  Student organizations may schedule up to two (2) regular group meetings up to two hours per week in the facility.  Certain weekends will be blocked in advance in anticipation of wedding services.
  1. Other programming by officially recognized campus student organizations has second priority.  If unscheduled for weddings and religious and spiritual services the Smith Chapel may be scheduled for meetings, musical, or cultural practices or programs.  The facility must be scheduled through the Office of Student Activities no less than two weeks in advance by completing a Room Reservation Request Form.
  1. Religious and spiritual programming by outside (non-campus) organizations has third priority.  An off-campus organization must first communicate with the Office of Student Activities at (814) 898-6171 and then receive approval through the Spiritual and Religious Life Council to ensure that the intent of the organization is consistent with college and university policies and guidelines.  Gaining this approval, the organization must then reserve the Chapel through the Office of Student Activities in the Reed Union Building and complete all needed materials as required.
  1. Other programming by outside (non-campus) organizations has last priority.  Organizations should contact the Office of Student Activities at (814) 898-6171 to facilitate this process.
  1. Room layouts are displayed at the reception desk.  ANY persons or organizations that used either/both of these facilities are responsible for returning the rooms back to their original set-ups.  The Penn State Behrend Maintenance Office must complete any substantial movement of furnishings.  Please confer with the Office of Student Activities if you have questions.
  1. No furniture will be moved in the Worship area without consent of the Coordinator of Community Service and the Smith Chapel.  A charge will be assessed to the group sponsoring the event if furniture is moved.

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USE OF CHAPEL FOR WEDDINGS AND CHRISTENINGS/BAPTISMS

  1. Eligibility

University community members may schedule a Saturday (or weekday during summer months) wedding or christening/baptism in the Smith Chapel.  Weddings may be scheduled by persons with the stipulation that the ceremony must meet the legal requirements of the Commonwealth of Pennsylvania.  These are on a first come, first served basis and a fee is charged for the use of the facility. 

  1. Application

To reserve the facility, contact the Smith  Chapel at (814) 898-6609 and fill out an application card.  This card must be returned two weeks after receiving the information.  Scheduling in advance is advisable due to the large number of weddings normally scheduled.  For example, if a couple wishes to be married in June in the Chapel, the wedding should be scheduled at least eight to ten months in advance. 

  1. Fees

There will be a charge for all weddings and christenings/baptisms.  Weddings include one rehearsal and four-hour wedding time block commencing two hours before the event (ex:  10:00 a.m. to 2:00 p.m. for a 12 noon wedding).  Christenings/baptisms include a one-hour time block.  If there are any additional requests involving University personnel, an additional charge will be necessary. 

  1. Arrangements
    1. The individual scheduling the Chapel must agree to make their own arrangements for the following services:
      1. clergy, priest or judge
      2. a qualified organist and/or other musician(s)
      3. florist
      4. fees for person officiating the ceremony, florist, etc.
      5. dripless candles and candleholders
    1. Confetti, Rice, or Rose Petals:  NO confetti,  rice or rose petals are to be thrown at weddings in or on the grounds around the Chapel. 
    1. No food or beverages are permitted in the Chapel worship space.  Food is permitted in other designated areas.  Food in the worship space and alcoholic beverages are prohibited unless otherwise approved by the Director of Student Affairs.  Please discuss this with the Coordinator of Community Service and the Smith Chapel if you see the need for either.
    1. All materials for use in the ceremony such as a cross, alter covers, candle snuffers, etc., should be arranged with the person performing the ceremony.  It is your responsibility to make these arrangements with the individual officiating the ceremony.

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FREQUENTLY ASKED QUESTIONS

  •  Candles are permitted in the worship space, but must be dripless.

  • The wedding party must provide aisle runners.

  • No pins, tape or nails are permitted for use on the Smith Chapel walls and flooring.

  • The sound system is not available for public use; the wedding party must provide their own sound support.

  • Smith  Chapel (814) 898-6609 (8a.m. to 9p.m.)

  • Office of Student Activities (814) 898-6171 (8a.m. to 5p.m.)

  • Police and Safety Services (814) 898-6101 (24 hours)

  • If the Smith Chapel would happen to be locked on the day of your wedding, you can use the emergency phone by the front of the building and call Police and Safety at x6101 for assistance.

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PARKING AND DRIVING ON SIDEWALKS 

Parking is prohibited on walks, grassy areas, dirt areas, graveled areas (unless specified for parking), in loading zones, in service drives, on the roadway, near fire hydrants, fire lanes, and building entrances and exits, at posted prohibitions, or in any other area that is not designated specifically by markings or signs as a parking space.  Parking is permitted in the Jordan Lot and the Junker Center parking lot.  Please discuss any arrangements required for handicapped access with the Coordinator of Community Service and the Smith Chapel located in the Smith Chapel.  You may park in those spaces without a parking permit.  All other persons must park in the Junker Center parking lot.  Please make your guests aware that they will receive citations for any parking violations.  For questions concerning parking, you may call Police and Safety Services at (814) 898-6101.

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SMITH CHAPEL OPERATION 

  1. The building will be open from 8:00 a.m. to 9:00 p.m. daily Sunday through Thursday and  8:00 a.m. to 5:00 p.m. on Fridays.  These times are effective from September 1 – May 10.  Summer hours (May through August) will be set accordingly.
  1. The building will be officially closed during winter break, spring break, Thanksgiving Day and Friday following any other official University holidays.  Individual ministries may operate during these times.
  1. All requests for maintenance shall be given to the Coordinator of Community Service and the Smith Chapel.  The staff affected shall approve any request affecting joint areas.
  1. Maintenance and service of office equipment shall be the responsibility of the Coordinator of Community Service and the Smith Chapel.
  1. No food or beverages are permitted in the chapel worship space unless previously approved by the Director of Student Affairs.  Food is permitted in other designated areas.
  1. Candles or tobacco are not permitted in the worship space unless used as part of a religious or spiritual activity or ceremony or upon approval on an event-by-event basis.
  1. No pins, tape or nails are permitted for use on the Smith Chapel walls and flooring.

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ROOM RESERVATION FORM

Room reservation forms may be downloaded in two formats, Microsoft Word documents or Adobe Acrobat (.pdf) format.

  • When using Adobe Acrobat (.pdf) format, print out the reservation form and return the completed form to the Smith Chapel.

  • When using the Microsoft Word document, you can either print out the entry form and return the completed form to the Smith Chapel or use the online reservation system.

Online Reservation  Instructions

  1. Complete the entry form using Microsoft Word.  After completing the form don't forget to save it.

  2. Using your email software, attach completed form as a Microsoft Word document and email to Kelly Shrout at kaw148@psu.edu

  3. You will receive an email confirmation once your reservation form has been received.  If you do not receive an email confirmation within one working day, please contact the Smith Chapel  Office at (814) 898-6609.

Adobe Acrobat (.pdf) format

Room Reservation Form

You must have the Adobe Acrobat Reader to download this form.  If you do not have the Adobe Acrobat Reader you may download it here.

Microsoft Word Document

Room Reservation Form

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